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CSU OFES
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OFES change history

A plain-language summary of verified improvements to the Online Faculty Evaluation System.

v2026.08.11 Deans, Campus Executive Officers, and administrators

Leadership evaluation period switching and continuous access

  • add_circle Added Added evaluation-period switching to the Dean Faculty Evaluation workspace, with the college active period selected by default.
  • upgrade Updated Allowed Deans to create or revise their faculty evaluations for any selected period with an eligible workload, even when student evaluations are closed.
  • upgrade Updated Kept each Dean period selection private to the Dean evaluation workflow so it never changes the Super Admin active period or opens student evaluation access.
  • upgrade Updated Preserved campus, college, mother-college, workload, CSRF, and self-evaluation safeguards while keeping Dean responses separate from student-submitted evaluations.
  • upgrade Updated Allowed Campus Executive Officers to switch semesters and create or revise their evaluations of active Deans even when student evaluations are closed.
  • upgrade Updated Kept CEO-to-Dean responses in their separate evaluation records with campus scope, CSRF, selected-period validation, and active-Dean safeguards unchanged.
  • add_circle Added Added regression and browser coverage for locked-period access, period propagation, invalid requests, active-period isolation, and unchanged student locks.
v2026.08.10 University President and administrators

Comprehensive and faster President evaluation reporting

  • add_circle Added Added a read-only comprehensive President dashboard with university, campus, college, and faculty evaluation results.
  • add_circle Added Added academic-period, campus, and dependent college filters with expandable campus-to-college reporting.
  • add_circle Added Added eligible, completed, and pending evaluation counts, completion and faculty coverage rates, Student ratings, Dean ratings, and rating variance.
  • add_circle Added Added comprehensive XLSX, PDF, and printable reports plus a detailed XLSX containing teaching loads, programs, courses, sections, completion figures, and anonymous averages for all 15 evaluation items.
  • upgrade Updated Improved President dashboard performance with scope-specific caching, consolidated KPI queries, serving-campus aggregation, and reporting indexes.
  • upgrade Updated Granted the President explicit read-only report access while retaining protection against evaluation, eligibility, import, and teaching-load mutations.
  • add_circle Added Added report-export audit history and regression tests for President authorization, serving-scope calculations, privacy, caching, and detailed downloads.
v2026.07.27 Administrators, Deans, College Secretaries, and University Administrators

Evaluation-safe workloads and OFES management foundation

  • add_circle Added Added a dedicated TBA Workloads page that transfers placeholder assignments to same-campus faculty while preserving the original student-load and evaluation records.
  • add_circle Added Added transaction locking and complete pre-commit evaluation-row verification so a TBA transfer rolls back if any evaluation ID, answer, rating, comment, link, timestamp, or workload changes during the request.
  • add_circle Added Added normalized faculty workloads, period-based faculty classification, scoped user access, eligibility states, import history, structured audit events, and shared reporting services behind feature flags.
  • add_circle Added Added College Secretary and University Administrator portals plus an enhanced Dean workspace with campus, college, program, and period-aware access controls.
  • add_circle Added Added drop, exclude, and restore handling that retains submitted teacher evaluations while removing ineligible assignments from active completion, coverage, and rating calculations.
  • add_circle Added Added staged, idempotent migration and rollback documentation requiring before-and-after load and evaluation row-count checks; no migration deletes teacher evaluations.
  • add_circle Added Added authorization, eligibility, scope, Calayan validation, and TBA evaluation-preservation regression tests.
v2026.07.22 Deans and MIS Coordinators

Correct serving-college workload visibility for Deans

  • build_circle Fixed Corrected Dean workload visibility to use the college recorded on each teaching load instead of relying only on the course master record.
  • upgrade Updated Retained course-college fallback behavior for legacy workloads that do not have a recorded serving college.
  • upgrade Updated Aligned Dean faculty lists, evaluation access, submission safeguards, dashboards, student progress, details, histories, and downloads with the same serving-college rule.
  • upgrade Updated Restored the correct current-semester workload and submitted ratings for affected faculty in Carig and Gonzaga without modifying evaluation responses.
  • upgrade Updated Preserved campus and college isolation so mismatched course ownership does not expose a workload to the wrong Dean.
v2026.07.18 Deans

Semester-aware Dean student progress monitoring

  • add_circle Added Added semester switching to the Dean student roster with the active semester selected by default.
  • add_circle Added Added evaluated-load counts, total-load counts, and completion percentages for each student and the college roster.
  • upgrade Updated Combined student names and ID numbers into one clearer identity column and arranged the default roster by program and student name.
  • upgrade Updated Improved roster sorting with program, name, student ID, and evaluation-progress options while retaining sortable table columns.
  • upgrade Updated Updated student search, program, year-level, and section filters to use the selected semester, including students without an encoded section.
  • upgrade Updated Updated student detail views so course and evaluation information follows the semester selected on the roster.
  • add_circle Added Added All, Completed, Incomplete, No Evaluation, and No Load tabs with status counts and semester-aware filtering.
  • upgrade Updated Allowed Deans to open student details from the No Load tab while keeping workload and evaluation information scoped to the selected semester.
  • upgrade Updated Improved tab spacing and horizontal scrolling so evaluation-status filters remain clear on desktop and mobile screens.
v2026.07.17 Deans and Campus Executive Officers

Clearer faculty summaries and downloadable Dean evaluations

  • upgrade Updated Updated the faculty performance Excel summary to display Student, Supervisor, and combined ratings as equivalent percentages.
  • upgrade Updated Limited the performance summary to faculty with a current-period workload and both Student and Supervisor ratings.
  • add_circle Added Added clear No Workload labels and disabled Dean evaluation actions for faculty without an eligible current-period teaching load.
  • add_circle Added Added server-side protection against opening or submitting a Dean evaluation for faculty without a current-period workload.
  • upgrade Updated Aligned Dean evaluation history and pre-submission summaries with the displayed equivalent-percentage computation.
  • upgrade Updated Expanded the Campus Executive Dean evaluation page with student evaluation progress, Student Average Rating, CEO Rating, all-semester history, and detailed and summary modals.
  • add_circle Added Added downloadable Individual Faculty Evaluation Reports for Dean accounts, using student evaluations for SET and the CEO evaluation for SEF.
  • add_circle Added Added a paginated Super Admin Faculty Workloads page with campus, college, semester, and faculty filters plus evaluation progress and rating summaries.
  • add_circle Added Added all-semester workload history for each faculty member and protected workload reassignment when submitted evaluations already exist.
  • build_circle Fixed Corrected Individual Faculty Evaluation Reports across Dean, bulk, Campus Executive, and ODI downloads so separate teaching assignments and sections are not merged by course code.
v2026.07.09 Administrators, CEOs, Deans, MIS Coordinators, and Students

Campus active semesters, dean workflows, and MIS drill-downs

  • add_circle Added Added re-evaluation access so Deans can revise their own active-period faculty evaluations without changing student-submitted evaluations.
  • upgrade Updated Allowed Deans who also teach to remain evaluable as faculty by students and other authorized Deans while preventing self-evaluation.
  • upgrade Updated Expanded the Dean Evaluation faculty list to include primary-college faculty even when active teaching-load mappings are incomplete.
  • add_circle Added Added Campus Executive Officer evaluation of campus Dean accounts with separate CEO-to-Dean records and edit support during unlocked periods.
  • add_circle Added Added a Super Admin-only Active Semester per Campus table so each campus can switch its active period independently while retaining a global/default fallback.
  • upgrade Updated Updated student, Dean, and MIS campus pages to use the campus-specific active period where configured.
  • add_circle Added Added staged college and program filters to MIS evaluation reports with selected-program summaries and per-student completion status.
  • add_circle Added Added clickable student subject summaries that identify evaluated and not-evaluated courses for the active period.
  • upgrade Updated Separated completed, partially completed, and not-evaluated students using evaluated-load counts for the active period.
v2026.07.03 Campus administrators and Deans

MIS safeguards, readiness tools, and consistent evaluation reports

  • add_circle Added Added direct Add Load access and single or bulk deletion controls to the student subject-load list.
  • upgrade Updated Protected assigned loads and loads with submitted evaluations from deletion, preserving existing evaluation records.
  • build_circle Fixed Corrected the Dean faculty summary to use the same campus-and-period evaluation population as the existing individual and printable reports; individual and print calculations remain unchanged.
  • upgrade Updated Resolved rating differences for faculty teaching across multiple colleges without changing or deleting original evaluation responses.
  • add_circle Added Added an Evaluation Readiness Center for unassigned loads, duplicate loads, missing sections, students or faculty without loads, and cross-college assignments.
  • add_circle Added Added a campus-scoped Activity Log so MIS Coordinators can review administrative changes and responsible accounts.
  • upgrade Updated Protected submitted evaluations by blocking workload reassignment, transfer, or deletion after an evaluation exists.
  • upgrade Updated Strengthened campus isolation for MIS accounts and complaint records, including fail-closed handling for accounts without a campus assignment.
  • upgrade Updated Replaced the single-campus Campus Breakdown with a course-based College Breakdown and corrected cross-college evaluation grouping.
  • remove_circle Removed Removed exposed diagnostic utilities, inaccessible account-management copies, and obsolete faculty reassignment pages.
  • upgrade Updated Simplified MIS navigation by placing add-load, add-faculty, and add-course actions within their management pages.
  • add_circle Added Added limited campus user management: MIS Coordinators can manage Dean accounts only within their assigned campus, while privileged accounts remain read-only.
v2026.07.02 All users

Public updates and clearer evaluation reporting

  • add_circle Added Added a public What’s New page that can be opened without signing in.
  • add_circle Added Added an Evaluations by College summary for Campus Coordinator and Campus Executive Officer accounts.
  • upgrade Updated Separated evaluated loads from submitted evaluation responses for clearer completion reporting.
  • upgrade Updated Dean faculty lists now retain faculty with no current-semester load and label them No Loads.
v2026.06.02 All roles

Account and password improvements

  • add_circle Added Added change-password access across administrator, campus, executive, Dean, ODI, President, and student accounts.
  • upgrade Updated Improved user management and role handling.
  • add_circle Added Added support for stronger student password storage and password-change workflows.
v2026.05.28 Deans and Campus Executive Officers

Expanded Dean and campus leadership access

  • add_circle Added Added the Campus Executive Officer portal, dashboard, campus faculty view, and analytics.
  • upgrade Updated Allowed Deans to see faculty from another home college when those faculty teach courses for the Dean’s college.
  • upgrade Updated Improved CSU branding in portal navigation.
v2026.05.13 President, ODI, and administrators

President reporting and operational improvements

  • add_circle Added Introduced the President portal with university, campus, and faculty analytics.
  • shield Security Improved dashboard data retrieval, session security, faculty reassignment, and workload inspection.
  • build_circle Fixed Corrected authentication token handling in the verification flow.
v2026.04.27 ODI and administrators

ODI evaluation and reporting tools

  • add_circle Added Introduced the Office of the Director for Instruction account and evaluation browser.
  • add_circle Added Added evaluation printing, reporting safeguards, dashboard rankings, and updated load import/export tools.
  • build_circle Fixed Corrected Dean evaluation detail and summary views.
v2026.04.21 Students, Deans, and campus administrators

Usability, performance, and management updates

  • upgrade Updated Refreshed the student and Dean portals with clearer layouts and evaluation workflows.
  • add_circle Added Added faculty-load pages and improved faculty import, export, and editing.
  • build_circle Fixed Reduced dashboard and certificate timeouts by releasing session locks earlier.
  • shield Security Improved credential handling and password security.
  • remove_circle Removed Removed hardcoded secrets from application code.
  • add_circle Added Added campus-level deletion and bulk-management tools.
v2026.04.08 All users

Deployment and sign-in foundation

  • add_circle Added Established the first verifiable OFES repository baseline.
  • upgrade Updated Improved localhost and production URL handling, extensionless routes, and shared branding assets.
  • add_circle Added Integrated and hardened MyCSU/Google authorization and access-revocation checks.
v2026.03-r1 Operational history All roles

Pre-repository stabilization and term preparation

  • upgrade Updated Updated OFES preparation for the active school year and semester evaluation cycle.
  • upgrade Updated Reviewed faculty load encoding and evaluation readiness before the next active deployment period.
  • upgrade Updated Improved administrative checking of evaluation records, faculty assignments, and college-level evaluation coverage.
  • upgrade Updated Prepared the system for later reporting improvements involving Deans, campus administrators, ODI, and executive-level views.
v2026.02-r1 Operational history Administrators, Deans, and campus users

Evaluation workflow review and role-based access preparation

  • upgrade Updated Reviewed evaluation workflows for students, faculty, Deans, and campus-level users.
  • upgrade Updated Planned improvements for Dean evaluation access, faculty visibility, and college-based monitoring.
  • upgrade Updated Checked role-based access requirements to support future leadership dashboards and reporting pages.
  • upgrade Updated Identified the need for clearer evaluation completion tracking and summary reports.
v2026.01-r1 Operational history Administrators

Multi-semester and data management review

  • upgrade Updated Reviewed handling of school year and semester-based evaluation records.
  • upgrade Updated Checked existing evaluation data organization to support historical viewing and current-semester filtering.
  • upgrade Updated Planned improvements for faculty load management, import tools, and evaluation response tracking.
  • upgrade Updated Prepared OFES for improved administrator maintenance and future analytics expansion.
v2025.12-r1 Operational history Students, faculty, and administrators

User experience and portal improvement planning

  • upgrade Updated Reviewed the student evaluation experience for clarity, usability, and ease of access.
  • upgrade Updated Identified interface improvements for evaluation pages, navigation, and user dashboards.
  • upgrade Updated Planned OFES UI/UX refinements to make the system easier to use across student, Dean, and administrator accounts.
  • upgrade Updated Reviewed branding consistency and portal layout improvements.
v2025.11-r1 Operational history Deans and administrators

Dean evaluation and reporting concept review

  • upgrade Updated Reviewed requirements for Dean-level evaluation monitoring and faculty evaluation summaries.
  • upgrade Updated Planned college-based evaluation visibility for faculty assigned to specific colleges or teaching loads.
  • upgrade Updated Identified the need for clearer separation between faculty loads, submitted evaluations, and completion reports.
  • upgrade Updated Prepared future enhancements for printable reports and evaluation summaries.
v2025.10-r1 Operational history All roles

Operational continuity and evaluation cycle support

  • upgrade Updated Continued OFES operational support for online faculty evaluation activities.
  • upgrade Updated Reviewed existing evaluation process, user access, and administrator maintenance needs.
  • shield Security Identified future improvements for system security, role management, reporting, and dashboard access.
  • add_circle Added Established the need for better version tracking and public change documentation.